From supplier documents to audit-ready verification.
automaited identifies relevant harvesting licences and transport records, assigns them to the correct delivery and harvesting period, verifies them against official sources, and documents every piece of evidence. Your team handles only genuine exceptions.
Pragmatic start without a large IT project · Human in the loop · ISO 27001 · GDPR-compliant
Too many documents. Too many portals. Too much manual evidence work.
Suppliers provide extensive document packages for every delivery. Relevant licences sit next to old versions, transport papers, duplicate files, and documents that are not required.
The team must identify the right documents, reconcile licence numbers and harvesting periods, search official databases, save screenshots, and document the result in spreadsheets or folder structures.
This does more than consume time. At high document volumes, it becomes increasingly difficult to prove that every verification was complete and consistent.
From a document package to a validated verification report
Provide the invoice and document package by upload, SFTP, email, or an existing repository. Automated download from the supplier portal can be added afterwards.
The agent identifies relevant harvesting licences, transport records, and supporting documents. Unneeded files, duplicates, and old versions are recognized and handled separately.
Licence numbers, plantations, validity periods, harvesting dates, quantities, and other details are extracted and validated against your rules and the responsible official sources.
automaited creates a structured verification report with statuses, sources, and evidence. Missing, invalid, or contradictory cases are routed directly to your team.
Every verification improves your central licence overview.
Harvesting licences are often submitted again across multiple deliveries, sometimes with different file names or together with old versions.
automaited consolidates this information in a central overview. Known licences can be recognized, verification histories traced, and unnecessary repeat checks reduced.
Different file names, clearly assigned to the same licence
automaited compares licence numbers, file names, content, plantations, and time periods. This reliably identifies old versions, duplicates, and differently named documents.
Verify licences and transport records in context
Depending on the country and verification process, the harvesting licence alone may not be enough. Transport records, quantities, and additional references may also be relevant.
automaited reads the defined details, verifies the documents in the responsible sources, and links them to the delivery, site, and invoice.
Your verification rules, phrased the way your team explains them
Describe country logic, document requirements, and exceptions in clear sentences. automaited applies these rules to every verification without requiring every special case to be programmed as a rigid workflow.
Human decisions where they matter. Guardrails everywhere else.
Clear verification results are documented automatically. Unclear assignments, contradictory periods, unavailable portals, or missing documents are marked directly on the affected case.
Your team sees not only that a review is open, but also why.
If requested, automaited can prepare an email draft to the supplier and continue the case when additional documents arrive.
The validity stated in the document ends before the harvesting period. The official source shows a different status.
Start pragmatically. Automate portal access step by step.
The first step does not require a complete integration of every supplier and authority portal.
Start by receiving existing document packages through upload, SFTP, email, or a repository. Once the verification process is validated, invoice intake, site assignment, login, and download can also be automated.
We assess the most technically stable approach for each portal. Captchas, temporary outages, or other restrictions can be handled with an alternative access path or a targeted manual checkpoint.
This phased start follows the general automaited approach: keep using existing channels, validate real cases, and increase the degree of automation in a controlled way.
One verification report per delivery, including all evidence
All results are consolidated in a structured report. At any time, you can see which documents were verified, which sources were used, and which points remain open.
Less manual verification. More traceability.
Built for sensitive supplier and compliance documents
automaited operates an ISO/IEC 27001-certified information security management system. Access is role-based and follows the least-privilege principle. The platform supports existing intake channels such as API, upload, email, and integrated repositories.
ISMS certified by Insight Assurance
Frequently asked questions
Verify a real case without rebuilding your entire system landscape first.
Show us a typical process with documents, countries, and relevant portals. Together, we structure the target state and show how AI agents can handle classification, verification, reporting, and exceptions.
