AI Agents – when documents learn to think
Many companies today rely on classical process automation: rules, templates, if-then chains. This works – until an exception occurs. Then the process stops.
With automaited's AI agents, documents are processed automatically – not rule-based, but context-based. The agents understand content, verify information in the company context, and complete what's missing – just like an employee would. This makes processes faster, more consistent, and more cost-effective.
Core Functions
automaited AI agents map complete processes, e.g. invoice processing, order handling, master data management, … Within these processes, various AI agents are used for a wide range of tasks that were previously handled manually or through rigid rules. These include, for example:
- Data extraction from documents, emails, and tables – independent of format or layout
- Validation of information based on master data, databases, external sources, or ERP systems
- Automatic completion of missing values through internal or external sources (e.g., article numbers, customer data, tariffs)
- Enrichment of missing data
- Classification and routing of documents and emails to the right place
- Cross-app automation across browsers, ERP, and legacy systems – without APIs
- Learning from feedback to gradually improve results
Each agent can work independently in its area of expertise or collaborate with other agents. The AI agent setup can thus be precisely tailored to the respective needs.
Flexible, Autonomous, and Context-Sensitive
For AI agents to work precisely and reliably, they should be equipped with relevant context information – i.e., information about how your company thinks:
- Product data or customer data that the process relates to
- Internal guidelines or documentation (e.g., approval processes, price lists)
- External data sources such as web APIs or industry standards
- Examples or instructions on what good results should look like
The better the context the agents receive, the more targeted and traceable they act. The agents continuously adapt – they plan, observe, and act dynamically, without rules needing to be reprogrammed.
Full Traceability and Transparency
The system documents every step of the AI agents in the process, why a result is produced, and takes user feedback into account. This continuously improves the system and every step remains traceable.
- All actions are saved and can be viewed when needed
- Sources and data references are disclosed
- Results can be reviewed, confirmed, or automatically approved
This way, you always maintain control – and can rely on automation remaining traceable and verifiable.
Results from Practice
Companies using automaited achieve:
- >98% accuracy in document processing
- up to 80% time savings on recurring tasks
- significantly fewer manual interventions
- fast ROI through scalable, traceable automation
In Short
automaited AI agents combine the best of both worlds – the flexibility of human employees with the speed of automated systems. For processes that are truly intelligent.
About automaited
automaited has been developing AI agents for automating document processes since 2020. More than 200 companies – including Panasonic, Roland Assistance and GetYourGuide – use the platform to accelerate their operational processes and reduce manual work.