Challenge 4:
SAP Material Requirement Planning

Welcome to the SAP Material Requirement Planning Use Case Page

‍The Demand Management process in SAP helps companies plan ahead by predicting how much of their products will be needed in the future. This process ensures companies have the right materials at the right time, avoiding shortages and overstock.

First (tab 1), they create forecasts called Planned Independent Requirements (PIR) to estimate future demand.
Second (tab 2), they run a process called Material Requirements Planning (MRP) to figure out what materials they need and when to make or buy them.
Finally (tab 3), they check to make sure they have enough materials to meet the forecasted demand, adjusting plans if necessary.

‍As not everyone is familiar with SAP (and it is complex), you can follow the step by step process described in the 3 tabs below (below the input data)

You can log in to SAP with one of our demo accounts: [LINK]

Be aware that these three sub-processes need to be completed in order (as they depend on each other)

Happy automating

Input Data

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In this process you will automate the material forecast adjustment.

In SAP Users can specify the material number, plant, version, and the planning period (e.g., monthly or weekly) for which the forecast is being made. The system allows for the input of quantities for each period, enabling detailed planning.
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Feel free to watch the video in order to understand how the complete Material Planning Use Case looks like.
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Below you find step by step instructions of the actions that are to be automated.

Before starting:
Click on "Material Planning" in your SAP environment.

Check:
Go to "My Area of Responsibility" to check your access rights.

Check:
Ensure that both MRP Controller 001 have the AOR Status active (green).

Automation Step 1:
Click on "Maintain PIRs" in the SAP system

Automation Step 2:
At the top of this page, extract the relevant input data.

This data then will be used as input in SAP.

Automation Step 3:
Set the fields Material and Plant based on the input data.

In Version Active set the fixed standard value "Yes"

Automation Step 4:
Select the material with the checkbox on the left and click "edit"

Automation Step 5:
Add the amount from the input data into the selected month/period (month of the date selected in the calendar).
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Then press "Save".

Now we will schedule a materials requirements planning run.

Thus will make sure that the forecasted demand can be met with the required materials. If not the run will update the required volumes with the buying department.

Below you find step by step instructions of the actions that are to be automated.

Before starting:
Click on "Material Planning" in your SAP environment.

Automation Step 1:
Click "Schedule MRP Runs" in order to schedule new Material Requirement Planning.

Automation Step 2:
Click "create". This opens the next page to schedule an MRP.

Automation Step 3:
As in the first use case extract the relevant input data from above.

Automation Step 4:
The template selection is preset with "Material Requirements Planning (MRP)".
Click "Step 2" to reach the Scheduling Options.

Automation Step 5:
The scheduling options with the checkmark and starting time are already preset as well. Click "Step 3" to reach the parameter settings.

Automation Step 6:
On the third page and enter the indicated Plant and Material information from above.
Once done, click on "schedule". (bottom right)

Automation Step 7:
Click "go" to run the material requiremnts plan.
You can then manually check if the Material Requirements Planning status is set to "scheduled".
Once approved the process is done.
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It is now time for the automaited assistant to process the information and create the automation for you. Once ready, click the smart button and watch the magic happen!

Here we see if we have planned enough materials to meet the forecasted demand.

In the last step we automate the steps required to check if the previous steps have been successful.

Below you find step by step instructions of the actions that are to be automated.

Before starting:
Click on "Material Planning" in your SAP environment.

Automation Step 1:
Click "Check Material Coverage".

Automation Step 2:
As in the first and second use case extract the relevant input data from above.

Automation Step 3:
Enter the scheduled material number and plant number (factory).

Check:
On that page you should see if the correct material has been ordered with the right amount.

If that is correct, you have tought the assistant well!

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